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Business and Finance

  • Policies

Policies

  • 6001: Invoicing

    To establish consistent procedures for the preparation, issuance, and management of invoices to ensure timely and accurate billing for goods, services, or other financial obligations involving NSWERS.

  • 6002: Check Signature

    To establish authorized check signatories and signature requirements for all disbursements made by NSWERS.

  • 6005: Reserve Requirement

    To identify an appropriate reserve requirement to meet emergency needs, unexpected expenses, and circumstances.

  • 6006: Depositories

    To provide direction on lawful bank accounts and security requirements for those banks.

  • 6016: Safeguarding Assets

    To provide for the safekeeping of cash, financial assets, and personal property.

  • 6101: Travel Authorization and Claims

    To identify the process for getting travel approved and for processing claims.

  • 6103: Meal Reimbursement

    To explain reimbursement rules for meal costs related to NSWERS business.

  • 6104: Lodging

    To provide guidance on booking lodging and getting reimbursed for lodging while on NSWERS business.

  • 6105: Private Vehicle Use

    To provide guidance on the use and reimbursement for using a private vehicle for NSWERS business.

  • 6400: Purchasing of Materials and Equipment

    To secure the best possible prices and procure quality materials and equipment that meet specifications and other requirements. This policy applies to bidding and purchasing of all goods, materials, supplies and equipment, with the exception of fixed equipment, hereinafter referred to as “materials”.

    The purchase of any IT equipment or software must adhere to the purchasing thresholds.

  • 6401: Contracts and Agreements

    To ensure that all situations involving a contract or agreement (hereinafter referred to as contracts) for acquiring goods and services are clear and that the appropriate process is followed when entering into a contract. A contract is necessary whenever a legal relationship is established consisting of rights and duties that go beyond the sale transaction details.

  • 6800: Annual Audits

    To identify annual audit requirements.

  • 6801: Required Financial Reports

    To identify annual reporting requirements to the Executive Council.

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