1. Private Vehicle Use
Every person authorized to operate a private vehicle for NSWERS business shall have completed a defensive driving course approved by the Nebraska Transportation Services Bureau. Employees that choose to use a private vehicle for NSWERS business must have a valid driver’s license and valid personal automobile insurance. Authorized persons are entitled to be reimbursed on a per mile basis based on the circumstances.

1.1. No Fleet Vehicle Available
If there is no appropriate fleet vehicle available for business travel and the traveler chooses to use their own personal vehicle, they will be reimbursed at the high-mileage rate established by the Executive Director.

1.2. Written Approval
When a traveler has received written authorization to use a personal vehicle, the reimbursement rate will be the high-mileage rate established by the Executive Director.

1.3. Fleet Vehicle Available
If a traveler chooses to utilize a personal vehicle when a fleet vehicle is available, they will be reimbursed at the low-mileage rate established by the Executive Director.

2. Mileage Claims
If trips included in an expense claim are made by personal vehicle, only one (1) mileage claim shall be allowed for each mile actually and necessarily traveled by the most direct and efficient route, regardless of whether one (1) or more persons are transported in the same motor vehicle. Exceptions to the most direct route will be allowed for unusual circumstances such as road closures or accidents if documented by the traveler. No expenses beyond the mileage reimbursement will be paid for personal vehicle use. When mileage for a personal vehicle is claimed, the travel reimbursement request shall include the following information:

• Start and stop points for travel segments
• Time of departure and arrival
• Purpose for the trip
• Related receipts for tolls and parking fees
• Rate per mile claimed
• If the higher rate for personal mileage reimbursement is being claimed because no fleet vehicle was available, the approval document should be included with the claim.

3. Miscellaneous Expenses
Parking fees and toll charges incurred while on business can be reimbursed with appropriate receipts and documentation.