1. Approval of Travel

1.1. Supervisor Approval
All travel must be approved in advance by the immediate supervisor and by the designated financial approver.

1.2. Travel Outside the United States
No expenditure for traveling expenses outside the United States shall be allowed unless approval for such trip shall first be granted by the Executive Director.

2. Travel Expense Claims

2.1. Information Required for Claim
Whenever any person is entitled to be reimbursed for travel expenses incurred in the line of duty, they shall be required to submit a claim with all necessary documentation. A travel reimbursement claim with all receipts included must be approved by the supervisor and submitted to accounting for audit and payment. Information necessary to process a travel claim will include:

• • Date(s)
  • Purpose of travel
  • Start and end times of travel
  • Name and location of lodging documented with receipts
  • Meals provided
  • Other miscellaneous reimbursable expenses documented with receipts

2.2. The request for reimbursement must be submitted no later than thirty (30) days after the final day on which expenses were incurred for which reimbursement is sought.

2.3. Meals and incidental expenses incurred while traveling away from home are reimbursed up to the U.S. General Services Administration standard rate (www.gsa.gov) with itemized receipts.