1. Eligible Meal Reimbursement

1.1. Meal Expenses
Meal expenses incurred while traveling away from home are reimbursed up to the U.S. General Services Administration standard rate (www.gsa.gov) with itemized receipts.

1.2. Meals Provided
Any meal provided to, but not paid for by the traveler, shall be identified on the request for reimbursement and will be deducted from the reimbursement request. This includes, but is not limited to, any meals provided as part of a business meeting, conference, or hotel. However, employees are entitled to claim reimbursement for breakfast if no protein meal is provided by the hotel.

1.3. Local Meals Provided
No meal expenses shall be allowed when such expenses are incurred in the city or town where the residence or headquarters of the employee is located, except for meal expenses that occur when the employee is required to attend official functions, conferences or hearings within such location. Written approval to attend such activities shall be obtained from the Executive Director or their designee prior to incurring the expenses.

2. Filing Claims

2.1. Detail of Claim
The request for reimbursement shall include the date the travel began and ended, the time of departure and time of return, the purpose for the travel and any meals provided.

2.2. Timely Claim
The request for reimbursement must be submitted not later than thirty (30) days after the final day on which expenses were incurred for which reimbursement is sought.