Data System

Data Policies 

NSWERS governs the data it stewards in accordance with federal and state laws, such as the Family Educational Rights and Privacy Act (FERPA), [20 U.S.C. 1232g, and applicable regulations at 34 C.F.R. 99] and UI Wage Data [20 C.F.R. Part 603 and Neb. Rev. Stat. §§48-612 and 48-612.01].

Data Standard and Data Specifications 

The NSWERS data standard defines the data collected by the NSWERS data system. It was developed in collaboration with the NSWERS Data and Technology Committee members (data experts from all partner entities). The standard outlines the systems and services that create, exchange, and consume data via a common set of exchange formats. Through the data standard creation process, four NSWERS data file specification documents were developed: PK-12 education, two-year postsecondary, four-year postsecondary, and workforce. 

Data Submission Calendar 

NSWERS has established dates and timelines necessary for data submission from the partners into the data system. This annual calendar outlines submission, validation, and certification dates for PK-12 education, two- and four-year postsecondary education, and workforce entities (annually, triennially, or quarterly). 

Data Sharing Agreements 

NSWERS maintains data sharing agreements with each partner and affiliate entity.

Data Storage and Security 

NSWERS maintains the highest security requirements for data collection activity. Data are collected through a highly restricted IT infrastructure. The NSWERS system was designed to fulfill the data security needs of federal contractors working for the U.S. Department of Defense, meeting strict cybersecurity and compliance requirements. 

Data Verification and Validation 

NSWERS has stringent verification and validation requirements. Data submitted to NSWERS is subjected to multiple levels of validation to ensure compliance with NSWERS data specifications. These extensive data quality routines ensure all data are accurately categorized and stored, enhancing computing efficiency and mitigating cybersecurity risks. 

Data Obligations 

NSWERS and its partners have many obligations; legal, ethical, proprietary, and more. As such, data sharing processes are guided by best practices from legal counsel, national experts, and the U.S. Department of Education’s Privacy and Technical Assistance Center (PTAC). 

Data Privacy and Security 

As an organization entrusted with data, NSWERS prioritizes data privacy and security. NSWERS data is only accessible for the legitimate business of NSWERS and as required in the performance of its job functions. Under no circumstances are data released or disclosed without prior approval from the NSWERS Executive Council. 

Data Overview 

Below is an overview of the data that NSWERS collects from its partners and affiliates. 

Pre-K 

• Participation 

K-12 

• Attendance Career 
• Education Programs 
• Enrollment 
• Staff Assignments 
• Staff Demographics 
• Statewide Assessment 
• Student Course Records 
• Students 

Two-Year and Four-Year Postsecondary 

• Academic Awards 
• Courses 
• Enrollment 
• Terms 
• Transcript 

Workforce 

• Student Match 
• Wage Records